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Welcome to today's edition of the Computer Kindergarten Newsletter.
Today is Sunday, June 1, 2003
In this Issue:
Special Feature: Blocked Attachments in Microsoft Outlook
Tips and Tricks: Selecting Words
Featured Computer Term: Contextual Menu
This Week's Topic: Save vs. Save As
Question: Erasing Personal Information
Learning Series: Microsoft Word - Click and Type
Featured Website: Scentburners; June is Zoo and Aquarium Month
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Using Links
A Link is a reference to a website. In this newsletter you will see links to many worthwhile, informative and fun websites. Here are the instructions on how to use links:
A link will be used one of two ways, depending on your email program.
If you see the link in blue, underlined text, all you have to do is click on it and a window with the Website in it will automatically appear on your screen.
If you see the link in plain text, you can copy and paste it into the address bar on your browser. Highlight the link with your mouse, click Edit up on the menu bar, and then click Copy from the menu that you just opened up. Open your browser (click the Start Button, point to Programs, click on Internet Explorer); click on the address bar. Click Edit up on the menu bar, and then click Paste from the menu that you just opened up. Press the Enter key on the keyboard and this will take you to the Website.
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Special Feature: Blocked Attachments in Microsoft Outlook
I recently switched over to using Optimum Online for my Internet Service Provider and now use Outlook Express for my email. It doesn’t allow me to get attachments that people send me. Every time I get an email with an attachment, I get this message: OE removed access to following unsafe attachments in your mail. What am I doing wrong?
Answer:
You’re not doing anything wrong!! When you first start using Outlook, it has the security settings on high. That means it does not allow you to receive any attachments. It’s set this way to protect your computer from getting a virus, since downloading attachments is one of the ways you can get a virus.
You’ll need to adjust this setting so that you can start receiving attachments. Here’s how:
In Outlook Express, click on Tools in the menu bar then click on Options, and then the Security tab.
Click to remove the check mark from Do not allow attachments to be saved or opened that could potentially be a virus.
Click the OK button. Now you will be able to receive any attachment sent to you.
Blocking Attachments
You can use this method to block attachments. If you do not want to run the risk of getting a virus by downloading an infected file, you can block attachments in Outlook by following these steps:
Click on Tools in the menu bar then click on Options, and then the Security tab.
Click to place a check mark in Do not allow attachments to be saved or opened that could potentially be a virus.
Click the OK button. Now all attachments will be blocked. If someone sends you an attachment that you’d like to receive, follow the steps above to allow the attachment, get the attachment, then follow the steps to block attachments again.
To learn more about downloading attachments, visit our website: http://www.stsico.com/html/downattach.html
To learn more about viruses, visit our website:
http://www.stsico.com/html/virusnewsarticles.html
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Tips and Tricks: Selecting Words
Here’s a trick that will work in most word processors and in many email programs.
Using the mouse, you can quickly select an entire word. To do this, follow these two steps:
Point to the word you want to select. Double-click on the mouse.
If you want to select additional words, don’t release the mouse button after the second click and drag the mouse across them. Word adds one word at a time to your selection. Once the words are selected, you can do any other editing function on those words.
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Today's Computer Term: Contextual Menu
When using an application or an operating system, the contextual menu is the menu that appears when you click on the right button of a two-button mouse (also called right clicking). This menu is also called a shortcut menu, a right click menu or a context menu.
The contextual menu appears where the pointer was placed when clicked and usually contains alternate ways to use the options in the system's toolbars.
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Today's Topic: Save vs. Save As
Question: What's the difference between Save and Save As?
Answer:
When you create a brand new document and click on File on the menu and then Save, you will be presented with the Save As dialog box because your program wants to know two things:
1. Where do you want to save it?
2. What do you want to name it?
In a typical Save, you will usually just answer the second question; that’s the file name. If you want to save the file to, say, a floppy disk, you’ll change the answer to the first question. Click the Save button and you’re done.
After you have saved your file once, clicking on that same series of commands no longer gives you these choices. Why? Because the program assumes you do not want to change the choices you made. The program assumes that you only want to update the original copy by overwriting it with this new version of the same file. If you click File, Save again, your program will not even show you the Save dialog box after the first save.
Here’s where Save As comes in. If, in fact, you DO want to either put a copy in a new location, or create a new copy with a new name, you must go to the File menu and choose Save As. That will then display the Save dialog box, which you need to change the file name or location information.
Windows will not allow you to have two files with the exact same name in the same folder, so when you save a file to a location where that file already exists, Windows will replace the existing file with your new one. So, if you do not want to overwrite the existing file, but instead want to create another copy with a different name or in a different location or as a different file type, you must go to the File menu and choose Save As.
When you choose File then Save As, you can use the dropdown box at the top of the Save As dialog box, which says Save In, to select the location where you want to put your new copy. You can also change the name of your new copy in the File name box and save it either in a new location or in the same location as the original (because this new copy now has a different name).
In conclusion, the main thing to remember is that Save will overwrite your existing file with this new copy, whereas Save As will give you the opportunity to change the file name or the location where the file will be stored.
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Question: Erasing Personal Information
We recently bought a new computer and would like to donate or sell our old one. How can I erase all personal information, such as bank account numbers, credit card numbers and other information that I put in when I did my online banking and from when I shop on the Internet?
Answer:
The quickest way to do this is to use the restore disk that came with the computer when you purchased it -most computer companies give you one in the box the computer came in.
In the restore process, you will be given the option of erasing the hard drive -that’s the one that you would want to choose. If you don’t have a restore disk, you can use the original Windows disk.
If you don’t know how to do this, most computer repair businesses can easily do this process for you. We regularly do this for customers as part of our new computer setup.
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Progressive Learning Series: Microsoft Word - Click and Type
Word 2000 and Word 2002 include a feature known as Click and Type. This feature means that when you are working in Print Layout view or Web Layout view, you can double-click your mouse in any open area of your document (where there is not text), and begin typing right away.
To switch to Print Layout view or Web Layout view, click View on the menu, then click Print Layout or Web Layout.
Usually, you begin typing at the left side of the screen. Click and Type, however, allows you to enter text wherever you want on the screen.
You can tell if Click and Type is active by how the mouse pointer looks on the screen. If the mouse pointer, when moving within the document window, looks like a simple I-beam, then Click and Type is not turned active. If, instead, it looks like an I-beam with some horizontal lines near by, then Click and Type is on. These lines indicate the formatting of the text that you can insert. There are four possibilities:
- Left aligned. If the horizontal lines are near the upper-right side of the I-beam, then it indicates that double-clicking your mouse will result in a left-aligned paragraph where you click.
- Centered. If the horizontal lines are directly beneath the I-beam, then you can enter a centered paragraph by double-clicking your mouse.
- Right aligned. If the horizontal lines are near the upper-left side of the I-beam, then it indicates that double-clicking will add a right-aligned paragraph where you click.
By default, Click and Type is enabled. If you are viewing your document in Print Layout view or Web Layout view and cannot use Click and Type, it may have been turned off. You can turn it back on by following these steps:
Choose Options from the Tools menu.
In the Options dialog box, click the Edit tab.
Click the Enable Click and Type check box; a check mark will appear.
Click the OK button.
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Today's Featured Websites:
Note: if you're not sure how to use the following links to websites, take a look at the instructions on using links at the beginning of this newsletter.
Scentburners
Here’s a Long Island business and a great website to look at. Visit
scentburners.com, at this address:
http://www.scentburners.com/
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June is Zoo and Aquarium Month
Visit the American Assoc. of Zoos & Aquariums website for some interesting information and photographs.
http://www.aza.org/
We have a wonderful aquarium right her on Long Island. Visit the website of Riverhead’s Atlantis Marine World for information, directions, photographs and more.
http://www.atlantismarineworld.com/ |
